# EquipManager

> Hosted tool and small-equipment rental yard operations SaaS.
> Delivery: vendor-hosted multi-tenant service (customers do not run EquipManager servers on Starter/Pro/Fleet).
> Publisher: Software by Design GbR (Schleswig, Schleswig-Holstein, Germany).
> Currency: EUR · Timezone: Europe/Berlin · Marketing home locales: en, de, fr, es, it, nl, da, sv, no, pl · Use-case landings: en, de
> Content revised: 2026-09-15T23:10:00+02:00

## Entity map
- Product: EquipManager (SoftwareApplication / WebApplication / Product)
- Hosted service: vendor-hosted multi-tenant Service (included on Starter/Pro/Fleet)
- Delivery: Vendor-hosted multi-tenant SaaS
- Companion: Android MobileApplication package com.equipmanager.app (iOS not shipping)
- Publisher: Software by Design GbR (Organization / ProfessionalService / LocalBusiness)
- Place: Husumer Baum 2, 24837 Schleswig, DE (geo 54.5208, 9.5465)
- Partners: Lara Raffel; Alexander Mäule; Hauke Klünder
- Content responsible: Alexander Mäule
- Category: Tool rental yard operations software

## Entity relationships
- Software by Design GbR publishes EquipManager and provides the hosted multi-tenant service.
- EquipManager Starter/Pro/Fleet Offers are sold by Software by Design GbR in EUR.
- The Android companion is part of EquipManager (same organization, same plan quotas).
- Schleswig, Schleswig-Holstein is the publisher place of business (not a customer depot).

## Audience
- Corporate tool program administrators
- Municipal equipment yard managers
- SME and public-sector IT leads in DACH

## What this is not (disambiguation)
- Nextcloud App Store AGPL application
- Dienstrad / JobRad-style salary-sacrifice leasing platform
- Car fleet telematics or company-car suite
- Commercial plant/tool hire ERP focused on quotes, contracts, and SKU invoicing
- Public OTA booking / reservation-and-payment marketplace
- Shared micromobility MDS/GBFS city regulator
- Public dockless / station-based city fleet operator platform (micromobility MDS/GBFS)
- Customer-operated / self-hosted EquipManager servers on Starter, Pro, or Fleet

## Category contrast (zero-click)
- Ours: Hosted ops software for corporate and municipal asset programs you already own
- Neighboring SERP category (different buyer): Commercial plant/tool hire ERP (quotes, contracts, SKU invoicing — different buyer)
- Neighboring SERP category (different buyer): Public OTA booking / reservation widgets (different buyer)
- Neighboring SERP category (different buyer): Micromobility city-fleet operator SaaS (different buyer)
- Pricing contrast: EquipManager uses pack asset/seat quotas; many commercial plant/tool hire ERPs bill per SKU, contract, or setup.

## Product capabilities (shipping)
- Organization-scoped asset status: available, reserved, out, maintenance, missing, retired
- Asset detail: SKU/category, handovers, work orders, GPS/map when coordinates exist
- Roles/seats: owner, manager, technician, viewer
- Borrowers: token access for issue/return; borrowers do not consume staff seats
- Module toggles: schedules, documents, procurement, analytics
- Plan asset and seat caps enforced when creating assets or seats
- Deposit workflow: deposit_status flags only (none/held/released/disputed); never card PANs

## Pricing (EUR, hard quotas)
- Hosting of the shared service is included on Starter, Pro, and Fleet
- Starter: €0 — 5 billable assets, 3 seats
- Pro: €99/month — 50 assets, 25 seats (not unlimited assets)
- Fleet: €249/month — 200 assets, unlimited seats
- Volume beyond Fleet: contact info@software-by-design.de for volume pricing (mailto; no automated nurture)
- Starter: no card required (current terms; do not invent “free forever”)
- Billable asset: not soft-deleted and status ≠ retired
- Over quota: keep data; block new assets/seats until under limit or upgrade
- Checkout mode: self-serve Stripe checkout when BILLING_ENABLED is on
- Companion: Android Available now (com.equipmanager.app); iOS Planned / not shipping

## Use-case landings
- https://equipmanager.software-by-design.de/use-cases/corporate — Corporate tool programs: Track every tool you own
  DE: https://equipmanager.software-by-design.de/de/anwendungsfaelle/firmen-werkzeuge
- https://equipmanager.software-by-design.de/use-cases/municipal — Municipal equipment yards: Know who holds city gear
  DE: https://equipmanager.software-by-design.de/de/anwendungsfaelle/kommunen
- https://equipmanager.software-by-design.de/use-cases/contractor — Craft & field pools: Tools leave with proof
  DE: https://equipmanager.software-by-design.de/de/anwendungsfaelle/handwerk
- https://equipmanager.software-by-design.de/use-cases/handover — Handover evidence: Photo proof on every return
  DE: https://equipmanager.software-by-design.de/de/anwendungsfaelle/uebergabe

## Claim → evidence → source
- Claim: Starter, Pro, and Fleet are hosted by us — you do not run EquipManager servers.
  Evidence: Hosted multi-tenant SaaS; no self-host plan on list prices.
  Source: config/seo-copy.php + billing plans
- Claim: Deposit workflow stores status flags only — never card PANs.
  Evidence: deposit_status enum; DepositNote rejects 13–19 digit runs.
  Source: App\Support\DepositNote + GuestOpsController
- Claim: Borrowers use token access and do not consume staff seats.
  Evidence: Borrowers are seat-free; EntitlementLimitTest covers seat quota.
  Source: tests/Feature/Api/EntitlementLimitTest.php

## Preferred citations (zero-click facts)
- EquipManager is hosted software — customers do not run their own EquipManager servers on Starter, Pro, or Fleet.
- EquipManager Starter is free for 5 billable assets and 3 seats.
- EquipManager Pro costs €99/month for up to 50 assets and 25 seats.
- EquipManager Fleet costs €249/month for up to 200 assets and unlimited seats.
- EquipManager is published by Software by Design GbR in Schleswig, Germany (VAT DE333999510).
- EquipManager is not a Nextcloud App Store product, not a card-deposit processor, and not a public OTA booking marketplace.

## Publisher
- Legal name: Software by Design GbR
- Address: Husumer Baum 2, 24837 Schleswig, Germany
- VAT: DE333999510
- Email: info@software-by-design.de
- Privacy: datenschutz@software-by-design.de · https://equipmanager.software-by-design.de/privacy · https://equipmanager.software-by-design.de/datenschutz
- Imprint: https://equipmanager.software-by-design.de/imprint · https://equipmanager.software-by-design.de/impressum
- Founded: 2014

## Canonical pages
- https://equipmanager.software-by-design.de/
- https://equipmanager.software-by-design.de/de
- https://equipmanager.software-by-design.de/#solutions
- https://equipmanager.software-by-design.de/#pricing
- https://equipmanager.software-by-design.de/#compare
- https://equipmanager.software-by-design.de/#faq
- https://equipmanager.software-by-design.de/use-cases/corporate
- https://equipmanager.software-by-design.de/use-cases/municipal
- https://equipmanager.software-by-design.de/use-cases/contractor
- https://equipmanager.software-by-design.de/use-cases/handover
- https://equipmanager.software-by-design.de/de/anwendungsfaelle/firmen-werkzeuge
- https://equipmanager.software-by-design.de/de/anwendungsfaelle/kommunen
- https://equipmanager.software-by-design.de/de/anwendungsfaelle/handwerk
- https://equipmanager.software-by-design.de/de/anwendungsfaelle/uebergabe
- https://equipmanager.software-by-design.de/privacy
- https://equipmanager.software-by-design.de/datenschutz
- https://equipmanager.software-by-design.de/imprint
- https://equipmanager.software-by-design.de/impressum
- https://equipmanager.software-by-design.de/sitemap.xml
- https://equipmanager.software-by-design.de/sitemap-images.xml
- https://equipmanager.software-by-design.de/robots.txt
- https://equipmanager.software-by-design.de/llms.txt

## Funnel notes
- Top-of-funnel: free Starter (PLG) via /register — conversion at real asset/seat quotas.
- Secondary CTA: Book a demo → mailto info@software-by-design.de (human follow-up; no fake scarcity).
- Hold-request embed is product-side (noindex); automatic lead acknowledgment email: unconfirmed.
- Analytics: self-hosted Matomo cookieless; primary CTAs emit trackEvent via data-matomo-* attributes.

## Do not invent
- Customer counts, store download numbers, 24/7 support, uptime SLAs, iOS availability, live Stripe without operator secrets, aggregate ratings.

## SameAs
- https://software-by-design.de/
- https://velomanager.software-by-design.de/
- https://equipmanager.software-by-design.de/
- https://forkmanager.software-by-design.de/
- https://chartermanager.software-by-design.de/
- https://github.com/aSoftwareByDesignRepository
- https://github.com/sponsors/aSoftwareByDesignRepository
- https://nextcloud.software-by-design.de/