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EquipManager

EquipManager

Know who had it — and who broke it

Hosted custody software for corporate and municipal yards that already own their gear.

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In short

When a tool does not come back on time, the yard hears about it before the spreadsheet does. EquipManager ties custody, handover photos, and repair work to one login — so you can name who had it and what condition it was in on return.

At a glance

  • Starter: €0 for up to 5 assets and 3 seats — no card required.
  • Pro: €99/month for 50 assets and 25 seats.
  • Fleet: €249/month for 200 assets and unlimited seats.
  • Android companion: included on the same plan.
  • iOS companion: Planned.
  • Publisher: Software by Design GbR, Schleswig.

Custody without the chase

Yard admins need a clear answer to who currently has each asset and whether damage was photo-documented on return. Spreadsheets and chat scramble that accountability. EquipManager keeps custody, handover photos, deposit status flags, and work orders behind one login.

What it does

  • Track custody

    Mark each asset available, out, in maintenance, or retired. See who holds it without burning a seat for borrowers.

  • Photo handovers and deposit flags

    Issue and return with checklist photos. Flag deposit status as held or released — never store card numbers.

  • Damage opens work

    When gear returns damaged, open a work order from the asset record and assign a technician.

Solutions by yard type

Same product, different entry: corporate programs, municipal yards, craft pools, and handover evidence.

  • Corporate tool programs

    Track every tool you own — For corporate tool program admins who already own the gear: mark status, issue with photo proof, and open repair work — without burning a seat per borrower.

  • Municipal equipment yards

    Know who holds city gear — For municipal yard managers: one hosted board for owned assets, borrower tokens without seats, and work orders when damage shows on return.

  • Craft & field pools

    Tools leave with proof — For craft and contractor shops that share tools across jobs: know who has each unit, document condition on return, and open repair work without a hire-shop ERP.

  • Handover evidence

    Photo proof on every return — For yards that need accountability: complete assign/return checklists with photos, set deposit_status flags, and open work orders when damage is documented — on web and Android.

The web app

Run desk ops in the browser: dashboard, yard list, asset detail, work orders, map, and settings.

See yard mix and open work at a glance
See yard mix and open work at a glance
Filter by status so desk and workshop agree on what can go out
Filter by status so desk and workshop agree on what can go out
Open parts, custody, and actions on one asset record
Open parts, custody, and actions on one asset record
Triage damage and repair by urgency and status
Triage damage and repair by urgency and status
See yard locations and where assets sit today
See yard locations and where assets sit today
Watch seats, modules, and plan usage in Settings
Watch seats, modules, and plan usage in Settings

Android companion

Same organization and the same screens on Android (Available now). iOS companion is Planned — not shipping.

  • Available now — Android companion (com.equipmanager.app)
  • Planned — iOS companion
Sign in to the same organization on Android
Sign in to the same organization on Android
See yard mix and open work at a glance
See yard mix and open work at a glance
Filter by status so desk and workshop agree on what can go out
Filter by status so desk and workshop agree on what can go out
Check used vs limit for assets and seats on the phone
Check used vs limit for assets and seats on the phone

One login. Desk and phone.

Work in the browser at your desk. On Android, the companion opens the same organization (Available now). iOS is Planned.

Plans by asset and seat quota

We host EquipManager. At the limit, your data stays; new assets and seats wait until you free capacity or change plan. Cancel a paid plan and you fall back to Starter with the same retention rule.

Starter

Free

Up to 5 assets and 3 seats, hosted by us, at €0 — no card required. At the limit, creates wait; existing data stays.

Start free

Pro

€99 /month

Up to 50 assets and 25 seats for €99/month. Same board and work orders; not unlimited assets.

Choose Pro

What happens after signup

Registration asks for six fields: name, organization name, module preset (default tool rental), email, password, and password confirmation. Google sign-in is on Log in only. After create, you land in the hosted app with Starter quotas.

For the approver

On cancel or downgrade to Starter, data is retained and hard quotas apply again. Privacy and imprint document GDPR-oriented controls. Publisher: Software by Design GbR, Schleswig (since 2014).

What you are not buying

  • A 24/7 hotline or on-site visits.
  • An iOS app — Android companion Available now; iOS Planned.
  • Card deposit processing or PCI scope — deposit_status flags only.
  • Custom features without a separate project.

Not a booking widget

EquipManager is ops-first custody software for corporate and municipal tool yards you already run. It is not a public OTA booking widget, and it is not a commercial plant/tool hire ERP built around quotes, contracts, and SKU invoicing. Optional hold-request embeds collect sales/staff-mediated interest only — staff confirms; no auto-assign inventory and no payment.

Not a booking widget
Topic EquipManager Typical booking SaaS
Who buys it Corporate and municipal yards running serialised assets they already own Operators selling online reservations to the public
Core job Status, handovers, work orders, seats — custody inside one organization Public availability calendar + payment capture
Pricing model Pack quotas: Starter 5 assets, Pro 50, Fleet 200 — EUR list prices on this page Often per reservation or commission
Hosting We host the multi-tenant service; you do not run EquipManager servers Varies

Who publishes EquipManager

No customer-logo wall and no invented metrics. These facts are checkable on the imprint and schema.

  • Published by Software by Design GbR in Schleswig, Schleswig-Holstein (founded 2014).
  • German VAT ID DE333999510 — same legal entity as the imprint.
  • Partners: Lara Raffel; Alexander Mäule; Hauke Klünder. Content responsible: Alexander Mäule.
  • Product surfaces shipping today: web app + Android companion (com.equipmanager.app). iOS is not shipping.

Imprint · software-by-design.de

FAQ

Is Starter free? Will it stay free?

Starter is €0 today with the listed quota and no card required. We do not promise pricing will never change — this page states current terms only.

Do I need a card to start?

No. Starter signup does not require a card. Paid plans bill when you choose them.

What happens at the limit or if I cancel?

Your data is retained, not deleted. New units and seats stay blocked until you are under quota or change plan. Cancel a paid plan and you fall back to Starter.

Is this a full hire ERP or OTA booking platform?

No. EquipManager is custody and damage ops for yards you already run — not quoting/contracts/SKU invoicing, and not a public booking widget.

Do I install servers?

No. EquipManager is hosted software. Create an organization, invite your team, and work in the browser — plus Android if you use the companion.

Do you process card deposits?

No. Staff can flag deposit_status (none / held / released / disputed). Card numbers are rejected from notes.

Is EquipManager a booking marketplace?

No. EquipManager is ops software for rental yards: asset custody, handovers, work orders, and deposit status flags — not public online reservations.